It looks a very handsome start...<br><br>cheers.<br><br><div class="gmail_quote">On Mon, Mar 24, 2008 at 11:59 PM, JoergSimon <<a href="mailto:jsimon@fedoraproject.org">jsimon@fedoraproject.org</a>> wrote:<br><blockquote class="gmail_quote" style="border-left: 1px solid rgb(204, 204, 204); margin: 0pt 0pt 0pt 0.8ex; padding-left: 1ex;">
Hello Fellows,<br>
<br>
The Board meeting of the Fedora EMEA NPO - founded in February on FOSDEM08 -<br>
took place in Rheinfelden, there was much work to do and several bureaucratic<br>
duties to fulfill.<br>
I have the order and the pleasure to share the outcome of the "Fedora EMEA<br>
Board Meeting" with you.<br>
Cheers JoergSimon<br>
<br>
<br>
= Fedora EMEA Board Meeting Minutes =<br>
<br>
* Date(s):<br>
1. Sunday, March 16th 2008, 14:00 - 23:00 UTC<br>
1. Monday, March 17th 2008, 7:30 - 17:00 UTC<br>
* Location: Rheinfelden, Germany<br>
<br>
== Attendees ==<br>
<br>
1. Gerold Kassube (President),<br>
1. Fabian Affolter (Vice-President),<br>
1. Jeroen van Meeuwen (Vice-President),<br>
1. Robert Scheck (Treasury)<br>
<br>
== Regrets ==<br>
<br>
1. ...<br>
<br>
== Meeting Chair and Minutes Secretary ==<br>
<br>
* Chair is Gerold Kassube<br>
* Minutes Secretary is Jeroen van Meeuwen<br>
<br>
== Agenda ==<br>
<br>
The "Meeting Topics" is a short list of items and topics that have come up on<br>
mailing lists, etc., the separate topic "Meeting Topics" shows some more<br>
details.<br>
<br>
* Opening<br>
* Assigning meeting chair and minutes secretary<br>
* Assess Agenda<br>
* Minutes from previous meeting(s)<br>
* Meeting Topics<br>
* Bank Account<br>
* Foundation Accounting / Membership Registration Software<br>
* A Budget Plan<br>
* Web Page / Registration Form / Email Addresses<br>
* PO Box / Mailing Address<br>
* Factual Goals<br>
* Use of the Board Mailing List<br>
* What do members get from becoming a member?<br>
* Store / How to make money? / How to generate revenue?<br>
* Logo<br>
* Templates for OOo<br>
* Announcement on Membership Fees / ways to register / etc<br>
* After-talk, Evaluation<br>
* Propositions<br>
* Any Other Business<br>
* Next meeting<br>
* Closing<br>
<br>
== Meeting Topics ==<br>
<br>
=== Bank Account ===<br>
<br>
* Need bank account for financial transactions<br>
* Optionally seek for ways to debit other accounts (credit card, Direct<br>
Debit?)<br>
* Ownership: Robert Scheck<br>
* Progress: -<br>
* Meeting Minutes:<br>
* Credit card acceptance (MasterCard/VISA) not for free; 99 EURO/year, 25<br>
EURO set-up, .3% of transactions, 5 year contract.<br>
* Credit cards have booking periods (30-90 days)<br>
* Other ways of making international transactions easier would be things<br>
like PayPal (but not really PayPal)<br>
* Don't really need to accept credit-cards<br>
* Debiting directly is allowed, bank account is free for an NPO,<br>
registration and sign-up is a matter of submitting the form.<br>
* Possibly re-visit credit cards / paypal later<br>
* Action Items<br>
* Create bank account<br>
* Needs registration number<br>
* Gründungsprotocol & Satzung<br>
* Gerold's signature and ID<br>
<br>
=== Foundation Accounting and Membership Registration Software ===<br>
<br>
* Ownership: Robert Scheck<br>
* Progress: -<br>
* Meeting Minutes:<br>
* Available software costs money, ranging from 10-100 EURO/month, or<br>
one-time fees.<br>
* FOSS Software is old, unmaintained, or buggy/crappy. We do not have any<br>
explicit requirements to administration / accounting.<br>
* For now, a fairly simple spreadsheet should do, but with more members<br>
you do need professional software to be able to keep track of mutations.<br>
* Professional software has the advantage of being able to have<br>
professional invoices and accounting as well.<br>
* (Suggestion) Buy software or keep a spread-sheet, and look into linking<br>
into FAS2, keeping the additional information downstream but using the<br>
available information from upstream.<br>
* Look into more sustainable software then professional / commercial /<br>
proprietary anyway.<br>
* Action Item:<br>
* Robert Scheck buys professional software judging from what the bank<br>
recommends.<br>
* Requirements:<br>
* Professional Membership Management [mandatory]<br>
* Accounting [mandatory]<br>
* Invoices / Bills [mandatory]<br>
* Donation Receipts [mandatory]<br>
* English version [optional]<br>
<br>
=== Budget Plan ===<br>
<br>
A budget plan to break down the actual spendings on events that are being<br>
sponsored, and for overall expenses.<br>
<br>
* Ownership: Gerold Kassube<br>
* Progress: -<br>
* Meeting Minutes:<br>
* Lots of money being spend on events, but little to no budget breaking<br>
down the actual spendings<br>
* Little insight on spendings other then the general amount of sponsoring.<br>
* Action Items:<br>
* Break down the budget for LinuxTag (Gerold)<br>
* Break down the budget for FOSDEM (Event Owner)<br>
* Try and get some insight on actual spendings other then sponsorships.<br>
<br>
=== Web Page / Registration Form / Email Addresses ===<br>
<br>
For general operations Fedora EMEA e.V. will need a website with the<br>
following requirements:<br>
<br>
* Ownership: Fabian Affolter<br>
* Progress: -<br>
* Meeting Minutes:<br>
* Website content:<br>
* A membership subscription form [mandatory]<br>
* Needs to be off-line as German law requires a real signature<br>
[mandatory]<br>
* Draft Proposed by Robert Scheck (Accepted with minor changes)<br>
* A public email address to contact us [mandatory] (Jeroen)<br>
* A web page that briefly explains who we are and what we do [mandatory]<br>
* Possibly a brief explanation as to why it is we do not have a<br>
full-blown website [optional]<br>
* For normal operations, a suggestion was made we create<br>
(personal) ...@<a href="http://fedoraemea.org" target="_blank">fedoraemea.org</a> email addresses.<br>
* Action Items:<br>
* Finalize Membership subscription form (Fabian)<br>
* Use draft from Robert, Remove Fax number, add FAS account, make some<br>
of the entries "optional", others mandatory<br>
* Create public contact email addresses (Jeroen)<br>
* board@, press@, contact@, info@<br>
<br>
=== PO Box / Mailing Address ===<br>
<br>
This obviously applies to off-line "snail" mail. Gerold suggested we could<br>
use his private address to being with.<br>
<br>
* Ownership: Gerold Kassube unless decided otherwise<br>
* Progress: Done<br>
* Meeting Minutes:<br>
* Can use Gerold's private address.<br>
* Action Items:<br>
* Using Gerold's private address.<br>
<br>
=== Factual Goals ===<br>
<br>
Rather then the goals set forth in the Statutes, what is in-scope for us<br>
right now, what is in-scope for us in the (near) future, and what is<br>
out-of-scope for us?<br>
<br>
* Things in-scope<br>
* Organizing/Attending events<br>
* swag for those events<br>
* hotel/travel expenses<br>
* ambassador initiatives in general (EventBox, etc)<br>
<br>
* Things maybe in-scope<br>
* Hosting stuff the Fedora Project can't, but Ambassadors want.<br>
* Localized spins?<br>
* Offer services such as e-mail, fora, wiki for local groups?<br>
* Getting an online store for selling swag and generating revenue in a way<br>
that doesn't get in the way with the Fedora Store SIG, possibly even<br>
facilitate what they need to get done by introducing resources they can't<br>
get, or seek some other form of cooperation.<br>
<br>
* Ownership: All<br>
* Progress: -<br>
* Meeting Minutes:<br>
* Another factual goal is to train, educate users (not necessarily in<br>
class-rooms). Fedora Gatherings.<br>
* Like to see the a store in coorporation with the Store SIG be in-scope<br>
* Action Items:<br>
* Jerroen van Meeuwen coordinates with Fedora Store SIG<br>
<br>
=== Use of the Board Mailing List ===<br>
<br>
How should the board's list be used?<br>
<br>
* Ownership: Jeroen van Meeuwen<br>
* Progress: -<br>
* Meeting Minutes:<br>
* Use of the board mailing list is 1) private, 2) secret, 3) exposed/moved<br>
to the public when appropriate / necessary. What we say reflects upon the<br>
organization.<br>
* Ways to contact the board or the organization in general.<br>
* Action Items:<br>
* Create public mailing lists<br>
* Open for submission<br>
* Subscription approved by list administrator required<br>
* Same lists as in the "Web site / Email addresses" Meeting Topic<br>
* Ask Joerg Simon to become the contact person / spokesman for the<br>
organization<br>
* The board asked Joerg right-away and we're glad he accepted this<br>
position<br>
<br>
=== What do members get from becoming a member? ===<br>
<br>
* Ownership: All<br>
* Progress: -<br>
* Meeting Minutes:<br>
* Chosen a welcome present for new members<br>
* Order a few dozen for existing members, as well as new members<br>
* Goodie will not be sold in a store, one-off and exclusive for members<br>
* Members get to vote on what we do with money (or actually hold the board<br>
accountable)<br>
* "What do you think should happen for Fedora?"<br>
* "What do you need to get done for Fedora?"<br>
* Sending releases to members at General Availability is not sustainable<br>
(time-constraints, last-minute changes and release date slips)<br>
* Re-Spins is not viable either (burden on Fedora Unity, no time-based<br>
releases there, too much uncertainties to start doing time-based releases)<br>
* Of items we can sell / distribute, balance item's costs and value<br>
* A membership card that can also be used as a badge<br>
* Any revenue right now goes into producing new swag<br>
* Cooperation / Co-existence Other Non-Profit Organizations and Fedora<br>
Project itself<br>
* Model for spreading revenue, assistance from and to other NPOs,<br>
examples;<br>
* Fedora France<br>
* Fedora Unity (US)<br>
* Action Items:<br>
* Get a quote on mass-production of membercards with a one-off print on<br>
them (name, number)<br>
* (Again) Contact Fedora Store SIG and coordinate with them<br>
<br>
=== Logo ===<br>
<br>
Question: Does Fedora EMEA need a (separate) logo?<br>
<br>
Suggestions:<br>
1. No logo at all<br>
1. Yes<br>
1. Upstream (Artwork team)<br>
1. Upstream (no separate logo, use upstream's logo)<br>
<br>
* Ownership: All<br>
* Progress: Done<br>
* Meeting Minutes:<br>
* Motion: If any, use upstream logo, unmodified<br>
* Motion unanimously accepted<br>
* Action Items:<br>
* None<br>
<br>
=== Templates for OOo ===<br>
<br>
Creating templates for OpenOffice.org programs to use in official letters (to<br>
members), etc.<br>
<br>
* Ownership: Robert Scheck & Fabian Affolter<br>
* Progress: -<br>
* Meeting Minutes:<br>
* Put the templates upstream first (Fedora Project wiki), then pull then<br>
downstream and add Fedora EMEA specific stuff (if needed)<br>
* Action Items:<br>
* Robert Scheck & Fabian Affolter will look into creating templates.<br>
Letter heads. Presentation Templates.<br>
<br>
=== Announcement on Membership Fees / ways to register / etc ===<br>
<br>
Where do announcements get send?<br>
Where do we put them online?<br>
Different Languages?<br>
<br>
* Ownership: Joerg Simon<br>
* Progress: -<br>
* Meeting Minutes:<br>
* Suggestions to distribute (amongst others?):<br>
* fedora-advisory-board<br>
* fedora-ambassadors-list<br>
* fedora-announce-list<br>
* fedora-users-list<br>
* Linux Magazine / LinuxTag organization (including other press)<br>
* Action Items:<br>
* Gerold and Joerg to prepare announcements<br>
--<br>
Jörg Simon<br>
<a href="mailto:jsimon@fedoraproject.org">jsimon@fedoraproject.org</a><br>
<a href="http://fedoraproject.org/wiki/JoergSimon" target="_blank">http://fedoraproject.org/wiki/JoergSimon</a><br>
Key Fingerprint:<br>
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</font></blockquote></div><br><br clear="all"><br>-- <br>Nayyar Ahmad<br>RHCE (ID:804006858622745)<br>Skype: nayyares<br>Blog: <a href="http://nayyares.blogspot.com">nayyares.blogspot.com</a>