[Fedora-ambassadors-list] Fedora Event Kit

[Richard Tuttle]

I think this is a grand idea!  Bravo!

Richard Tuttle

Jack Aboutboul wrote:
> Hey Everyone,
>         
>         As some of you already know, I have been working with Max for the past 
>         few weeks on the foundations of some initiatives which we hope will help 
>         us refine some of the processes and functions which Ambassadors 
>         currently carry out.  I want to to use this email to introduce one of 
>         these initiatives in hopes of eliciting some good feedback to further 
>         refine these ideas.  Let me start out by saying that currently, the main 
>         goal of these propositions is to facilitate more efficient, grass roots, 
>         and most importantly, independent participation by ambassadors.  That 
>         is, we hope to use these changes as the building blocks of many more 
>         improvements, and we have decided to start here.
>         
>         The initiative I would first like to introduce is the Fedora Ambassadors 
>         Event Kit.  As we all have learned by now, the cornerstone of the
>         Ambassadors project has to do with events, and events are the single 
>         most effective vehicles for  publicity and community gathering.  The 
>         main problem with running events, however, is that thus far, most of the 
>         events we have carried out have been top down, rather than bottom up.  
>         By that I mean that the efforts, in large part, have come together with 
>         much oversight and involvement with Red Hat and that has caused some 
>         problems.  Foremost, many ambassadors have complained about not being 
>         able to run an event independently and have waited for funds and other 
>         merchandise for days on end.  Therefore, we have decided to streamline 
>         the event and merchandise acquisition process, and that's good news in 
>         more than one way.  It means more control for ambassadors.
>         
>         The Fedora Ambassadors Event Kit consists of five sections, each of 
>         which is aimed at tackling one angle of event planning.  The following 
>         is a description of each of the sections with a brief breakdown:
>         
>         Part 1. Welcome -  This section is used to welcome both new and current 
>         ambassadors alike and thank them for choosing to run an event.  This 
>         section briefly outlines some common foundation work which must be done 
>         before any event can take place, and how to go about building quality 
>         relationships, both within and without the community, which will serve 
>         many purposes in both present and future endeavors.
>         
>         Part 2. Optical Media Guide - The purpose of this section is one of the 
>         most significant changes in protocol for Ambassadors.  This section 
>         outlines a new method for obtaining media, by which we empower and 
>         encourage Ambassadors to establish a relationship with local vendors.  
>         Local vendors are a better outlet for obtaining media since the overall 
>         cost is lower and the relationships established with these vendors will 
>         help us gain sponsorship for important initiatives, such as Free Media.  
>         Ambassadors will then be able to collect monetary donations in exchange 
>         for media at the event which will help recover costs and sponsor more 
>         free media.
>         
>         Part 3. Merchandise Guide - This section builds on the previous section 
>         and lays out guidelines similar to those in the optical media guide.  
>         Once again Ambassadors will be able to produce hats, shirts, mugs, etc. 
>         locally without much oversight.  Many may complain about this new 
>         process, but there are reasons for this.  Mainly, we would like to see 
>         ambassadors come up with localized designs for merchandise.  Fedora is a 
>         global project and as such, it should be represented in precisely that 
>         way.  Ambassadors again will be allowed to ask a donation in exchange 
>         for a merchandise so as to recover their costs.
>         
>         Part 4. Custom Design Approval - So you do want to come up with a 
>         localized design for a creative t-shirt, that's great!!  All we ask is 
>         that you kindly submit your design for review, before we give you the go 
>         ahead.  We have much trust in the Ambassadors, and doubt that anyone 
>         would come up with something in poor taste, however, from a legal 
>         perspective we must approve designs.  (You obviously know someone is 
>         going to come up with a Fedora Kills OpenSuSe shirt, and that could be 
>         an issue.)
>         
>         Part 5. Accounting - Yes, it sucks, but we want to make this part of the 
>         process as easy as possible.  The Ambassadors project wants to make sure 
>         that we do not leave anyone hanging with regarding to costs related to 
>         running an event.  Therefore, we will include a simple grid sheet which 
>         will allow Ambassadors to fill in what costs were involved in running 
>         the event, how much money was recovered and what balance remains, if 
>         any.  This will also allow us to isolate what elements of running the 
>         event are the costliest and how we can further help bring the costs down 
>         in those areas.
>         
>         Part 6. Extra Stuff - So what happens to the extra 20 shirts you have 
>         left?  Rest assured that we are working non stop to finally put together 
>         a Fedora Stuff store which we will all be able to use.  Until then, we 
>         will have some guidelines in this sections which can be followed, until 
>         a more formal decision is made.
>         
>         That's basically it right there. The Event Kit will be available both as 
>         a pdf downloadable from the wiki and as wiki pages themselves which will 
>         allow for editing.  We would much appreciate as much feedback as 
>         possible.  Does something here sound unbearable?  Did you happen to fall 
>         in love with one of these ideas?  Would you like to see something 
>         changed or improved?  Time is wasting and we would like to have the 
>         event kit up within a few days at the latest, so now is your time to 
>         suggest or complain. 
>         
>         You are an ambassador, let your voice be heard!!  
>
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