[Ambassadors] IRC Log of FAmSCo Meeting - 24 Mar 2008
jmbabich at gmail.com
Wed Mar 26 00:01:17 UTC 2008
<fugolini> just few minutes
<jmbuser_> fugolini: OK
* spevack waves
<fugolini> ok, we can start
<fugolini> roll call
<spevack> Max Spevack
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<fugolini> This is a special meeting
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<stickster> PaulFrields audits
<fugolini> According to "FAmSCo "special" meeting reminder - Monday
24th at 20.00 UTC" mail
<fugolini> today's meeting agenda is:
<fugolini> 1. Define Fedora Event Budget criterias
<fugolini> 2. Event Reporting Guidelines
<fugolini> 3. Ambassadors' pages list
<fugolini> Starting from the first one
<fugolini> jeffrey today can't be here
<spevack> I wrote an email about the first one about an hour ago
<spevack> did anyone have a chance to read it?
<fugolini> spevack: just read
<fugolini> jeffrey today can't be here, he sent a post in the list
(hoping you read it), the key point he expressed was:
<fugolini> that it's necessary to define a standardize
<fugolini> amount that we could give for each event
<fugolini> and to figure out some key criteria
<fugolini> that we need to know of an event
<fugolini> (that's the first part of his mail, read it to understand better=
<fugolini> for the first issue he proposed to set a base per event
<fugolini> e.g. 100 attendes = 300$
<spevack> my thoughts were that
<spevack> it is a function of (1) size and (2) region
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<spevack> and (3) how much sharing of materials can be done between
ambassadors in the same region
<spevack> for example, if we can make a bunch of DVDs for North
America, and send them to a variety of events
<spevack> i wrote this up longer in my email
<spevack> as a proposal
<spevack> what did people think of my idea of beginning to discuss it
on the main ambassadors list?
<fugolini> i think we have to discuss before in the list
<fugolini> to have an approximative idea
<spevack> i want to give all of FAMSCo an opportunity to read my mail
and respond, and we will have our discussion.
<spevack> especially Jeffrey
<fugolini> we can risk to start a long time discussion without an head
<fugolini> we could use the past events to determine the presumtive amount
<spevack> fugolini: you're right. We need to have the first idea of
some general parameters
<spevack> for example
<spevack> jmbuser: what do you think?
<spevack> we have $12k to divide each quarter.
<spevack> we want to represent regions fairly
<spevack> based on how much activity is in each region
<spevack> and the size of the shows
<spevack> and the comparative "importance" of the shows
<spevack> this shouldn't be too hard to do in a reasonably fair way
<fugolini> spevack: i see in your blog a map of the regional activity,
could be available for the determination of the amount of resources?
<spevack> fugolini: perhaps. But also, we just need to ask the
Ambassadors who own each show to give us some idea of the size.
<spevack> I just don't want to make this more complicated than it
needs to be. If there are 10 shows, then we can start by saying
"well, the average show gets $1,200" And then we look at each show
and see if it is "bigger" or "smaller" than average.
<jmbuser> spevack: sorry - I agree with the approach so far
<spevack> anyway, i think we can discuss this on the list in that
thread. maybe we should move on? does anyone else have comments?
<fugolini> (i was tring to resume .)
* fugolini is lagged
<GeroldKa> we (as Fedora Emea e.V.) are also creating or try to create
<GeroldKa> a form which should be used for each event in EMEA
<GeroldKa> BEFORE (goal is one year before) the event starts
<GeroldKa> and should also be a budget plan
<GeroldKa> because we think it's important for us to see, how we spend
our money also for Fedora Project as Project AND
<GeroldKa> also for Red Hat
<spevack> GeroldKa: that's excellent. Part of what I hope is that
FAMSCo can simply maybe divide money up among regions, and then allow
the 2 or 3 Ambassadors who own events in each region to talk amongst
themselves a bit on how to further subdivide it.
<GeroldKa> hope you find this usefull and you're willing to have a
look for our "form"
<spevack> We have more discussion to do... I think maybe we will try a
few strategies this year and see what works best
<spevack> fugolini: i think that as long as we are clear to the
Ambassadors and that FAMSCo keeps an open mind, we will be successful
in the end.
<spevack> the best governance is the one that does the least necessary.
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<fugolini> Define Fedora Event Budget criterias : we will finish the
discussion on the list, then we will open it to Ambs list
<fugolini> next issue: 2. Event Reporting Guidelines
<fugolini> fomr jeffrey post:
<fugolini> I posted an announcement to the Ambasssadors list and added a page to
<fugolini> the wiki to help cover this for Ambassadors. We may still need to
<fugolini> address the "hard" numbers. I.E. what numbers do we really want an
<fugolini> ambassador to send us after an event?
<fugolini> Like the previsous discussion
<fugolini> i think we have to create a base scheme
<fugolini> as you say a lot of time we need open reports
<spevack> who owns this item? Jeffrey?
<fugolini> it's part of the reporting guidelines yep
<spevack> I feel like I am one of the owners of the budget item, by
the way. I consider myself accountable for making sure that gets
<fugolini> i think it could be usefull
<fugolini> just to have some based data
<fugolini> this item is connected with our first issue
<fugolini> if we know how many attendees at the booth etc...
<fugolini> we could able to work over reosurce destinations
<spevack> Off the top of my head:
<spevack> here is the minimum stuff I would want to see
<spevack> 1) how many Fedora representatives were there?
<spevack> 2) how many (if any) Red Hat employees were there?
<spevack> 3) about how many people total attended the event?
<spevack> 4) what were the most popular questions at the booth?
<spevack> there was an email that had many, many good suggestions in it
<fugolini> i think this discussion, like the other, needs to be
discussed in the list
<fugolini> the IRC meeting is usefull because we can figure out the core issues
<fugolini> and then we can manage better the work
<fugolini> someone else want to say something?
<jmbuser> I agree that this meeting is great for organizing topics to
better present to the mailing list - that way we can get the best
response from the list
<spevack> it seems like most of our work right now is all list-related
<jmbuser> then the decision is well thought-out and transparent
<spevack> what othe rthings do we need to talk about on IRC today?
<fugolini> i'm quite tedious during the meeting (sometime in the list too)
<fugolini> spevack: Ambassadors pages Clean Up
<fugolini> i've try to make a list
<fugolini> like you suggested
<fugolini> i review some of the pages
<fugolini> i'm working over it
<fugolini> many pages are ok
<fugolini> but there are a lot of page out-of-date
<fugolini> i think it would be necessary to contact the creators of those ones
<spevack> fugolini: this is also an important task
<spevack> because soon we will move to a new wiki instance
<spevack> and if we can identify pages that are old and delete them now
<spevack> there is less data to migrate
<fugolini> when i wrote update
<fugolini> it means that this page is out-of-date
<fugolini> and could be deleted if nobody will not care of it
<fugolini> i faced some difficulties understand the local ambassadors pages
<fugolini> so i didn't take care of them
<fugolini> i'm waiting the next EMEA meeting and i just post in the
M-L a mail to thomas cannoit
<jmbuser> I cleaned up and rearranged
<jmbuser> so that the meetings are in reverse chronological order
<fugolini> i saw it
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<fugolini> moreover i saw a lot of redoundant pages
<fugolini> that have content from other pages
<fugolini> e.g. Infrastucture (alias, AS)
<fugolini> *other pages from other sub-project
<fugolini> i think we could semplify everything
<fugolini> redirecting to the right pages
<spevack> fugolini: +1, i trust your judgement on what is important
<fugolini> another task is Ambassadors home page
<fugolini> i think we could discuss about this after we review and
cleaned all the pages
<fugolini> so we have a clear map of what we have and what we have not
<fugolini> *we could have
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<fugolini> that's all
<fugolini> i invite everyone who see that something in the list is
incorrect or have suggestions
<fugolini> to express those ones
<spevack> I think the cleanup page is great. i will look through it
and make my comments of what i think can be deleted
<fugolini> so if someone has other issue to discuss
<fugolini> so i'm going to post my opinion on your mails
<fugolini> i think we can adjourn the meeting
<fugolini> we are going to have another one this firday
<fugolini> we have discussed enought
<spevack> thank you francesco
<spevack> let's try to have made progress on everything by friday
<spevack> so we can approve our decisions and move to new topics!
<fugolini> == Meeting adjourned ==
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